Online Meetings and Smart Meeting Rooms That Just Work

Chess helps organisations standardise their online web meeting software, improve virtual meeting services, and build consistent meeting spaces — from small huddle rooms to boardrooms. 

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The Cost of Unreliable Online Meetings and Web Conferencing

When your online meeting web conferencing tools let you down, time gets wasted, decisions slow down and confidence drops. Unreliable video meeting services aren’t just annoying — they affect productivity, customer experience and staff engagement.

Pain points:

  • Meetings that start late because internet meeting software won’t connect
  • Poor audio/video that derails video conferencing meeting quality
  • People losing time switching between conference apps and chat tools
  • Documents and actions scattered across online meeting platforms
  • IT constantly firefighting broken rooms, devices and logins
  • Security concerns when web conferencing online meetings aren’t controlled properly

If your meetings feel harder than they should, let’s fix the experience.

Booking a Meeting

20% of employees lose time each week due to inefficient collaboration and meetings.

McKinsey

Collaboration Solutions for Virtual Meetings, Web Meetings and Meeting Rooms

Whether you’re comparing web meeting programs or looking to upgrade conference room solutions, we’ll guide you to the right Microsoft approach.

Microsoft Teams (Microsoft Meeting App)

Chat, calling, file sharing and Teams meeting online in one place.

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Meetings as a Service UK (Video Conferencing as a Service)

Managed rooms, devices, licences and support — simple monthly pricing.

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Meeting Room Technology & Meeting Room Setup

Design and deploy the right kit for each space — huddle to large rooms.

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Microsoft Teams for Online Meetings and Collaboration

Microsoft Teams is your hub for teamwork — chat, calling, files and online meetings in one secure platform. With the right setup, Teams becomes your go-to option for online meeting platforms and reliable daily collaboration.

Best for:

  • Hybrid teams needing consistent virtual meetings
  • Organisations replacing multiple web meeting programs
  • Teams who want one place for chat + video meeting + files

Benefits:

  • Simplify online meeting web conferencing in one app
  • Seamless integration across Microsoft 365 tools
  • Better control with admin, security and compliance

Explore Microsoft Teams with Chess

Meetings as a Service – Video Conferencing as a Service for Smart Meeting Rooms

Chess Meetings as a Service turns your meeting spaces into reliable, simple smart meeting rooms built around Microsoft Teams Rooms. We provide the meeting room technology, deployment and support you need — with predictable monthly pricing.

Best for:

  • Businesses standardising conference room solutions
  • Teams fed up with unreliable video conferencing meeting experiences
  • IT teams wanting a managed meeting room setup

Benefits:

  • One‑touch join for Teams meetings (no faff)
  • Consistent, supported rooms across every site
  • Reduce IT workload with managed devices and 1st line support
  • Better hybrid experience for in-room and remote attendees

Pricing:

  • Huddle room (up to 4) – from £175 per month
  • Medium room (up to 6) – from £230 per month
  • Large room (up to 10) – from £250 per month

See Meetings as a Service Packaging

Meeting Room Technology and Meeting Room Setup (Designed for Hybrid)

Great meetings need great rooms. Chess designs and deploys meeting room setup options that match how your teams actually work — from quick huddles to client presentations. We focus on rooms that are simple to use, easy to support and built for Microsoft Teams.

Best for:

  • Organisations upgrading outdated rooms
  • Multi-site businesses needing consistent standards
  • Teams who want reliable rooms without IT headaches

Benefits:

  • Room designs matched to space size and use
  • Standardised conference room solutions across sites
  • Faster starts, fewer failures, happier users

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Compare Your Options for Online Meetings and Video Meeting Services

Different organisations start in different places — some begin with Teams, others need meeting rooms first. Here’s a simple comparison to help you choose the right route.

Microsoft Teams

  • Best for: Daily online meetings, chat and teamwork
  • Includes: Teams meeting online, calling, collaboration

Meetings as a Service UK

  • Best for: Consistent video conferencing as a service
  • Includes: Rooms, devices, licence, support

Tell us what you need — we’ll recommend the right mix.

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Making IT Work For You

Chess is one of the UK’s leading independent and trusted technology service providers, employing more than 240 skilled people across the UK, supporting over 18,000 organisations.

We believe IT should work for you, reduce costs, deliver efficiency, keep you secure, enhance your work-life balance, improving performance. At Chess, we’re passionate about our unique culture and our continuous investment in our people to be industry experts.

We’re extremely proud that our people voted us No.1 in ‘The Sunday Times 100 Best Companies to Work for’ list 2018, and we continue to celebrate more than 17 years in the top 100.

Frequently asked questions

 For many organisations, Microsoft Teams is a strong choice because it combines chat, files and online meetings in one secure platform.

 We don’t sell Zoom. If you’re searching for zoom online meeting, zoom meeting app or a zoom meeting link, we can help you compare options and implement Microsoft Teams and Teams Rooms as the Microsoft alternative.

 Conferencing usually means hosting meetings where people join from different locations using voice, video and content sharing — often called web conferencing online meetings or video conferencing meeting services.

 Hybrid conference room solutions typically include a camera, microphone, speakers, a controller and a screen — designed so in-room and remote people can join the same meeting smoothly.

Video conferencing as a service is a managed approach where a provider supplies and supports the meeting room technology, licensing and ongoing help — reducing IT burden and improving reliability.

 With the right setup, you can book a meeting room through Outlook or Teams and start with one touch — a key benefit of Microsoft Teams Rooms and managed meeting spaces.

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